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Due to the various purposes that parishes send checks to the diocese, some people have requested guidance as to the proper name that should appear on the checks along with the check memo line. The linked document below is meant to help clarify the name on the check (referenced by the 4 corporations shown in bold print) for the various reasons (referenced by the bulleted purposes which should appear on the memo line of the check).
In your ParishSOFT Accounting and Ledger systems please be sure to have these 4 Vendors listed in bold on the attachment (and also bulleted below) and use those respective vendors when you write checks for the bulleted purposes shown in the attached document.
· Diocese of Bismarck
· Parish Expansion Fund
· Priest’s Benefit Association
· Catholic Foundation for the Diocese of Bismarck
Note: When you are writing checks for one corporation that includes a combined amount for multiple purposes within a single corporation, please not only put the purposes on the memo line but also the amount related to each purpose Example 1 below). Do not combine amounts of multiple corporations (Example 2 below).
EXAMPLE 1: A parish wishes to write a check for a combined amount of $450 for Holy Land collections ($200) and Deacon Retreat ($250). The check should be made out to the DIOCESE OF BISMARCK and the memo line should read “Holy Land $200” and “Deacon Retreat $250”.
Example 2: A parish wishes to write a check to pay for their annual property insurance ($1000), deposit ($2000) into their demand account in the expansion fund, and pay for their PBA dues ($4000). For this example the parish needs to write 3 separate checks:
· DIOCESE OF BISMARCK for $1000, memo line “Property Insurance”
· PARISH EXPANSION FUND for $2000, memo line “deposit demand account”
· PRIEST BENEFITS ACCOCIATION for $4000, memo line “PBA dues”
Payments to Diocese PDF